Resource Capacity Intelligence: The Fourth Pillar of Portfolio Intelligence
“Everyone Is at 94%” Is Not an Insight Most organizations treat resource capacity as a binary constraint — something that blocks approvals or forces reactive replanning. That approach conflates…
October 28, 2026
Portfolio Planning Intelligence: The Third Pillar of Portfolio Intelligence
Your Roadmap Is Probably a Historical Artifact Most project portfolio roadmaps are not an expression of strategy. They are a record of what got approved. Work enters through intake. It gets approved…
October 28, 2026
Prioritization Intelligence: The Second Pillar of Portfolio Intelligence
Prioritization Does Not Fail Because the Model Is Bad In most organizations, project prioritization is treated as a mechanical exercise. Build a scoring model, apply it to the initiatives, rank the…
October 28, 2026
Strategic Risk Intelligence: The Fifth Pillar of Portfolio Intelligence
The Risks That Kill Portfolios Are Rarely in the Risk Register Ask a PMO Director about portfolio risk and you will usually get a conversation about execution: a project trending red, a dependency…
October 28, 2026
Work Intake Intelligence: The First Pillar of Portfolio Intelligence
Why Portfolio Intelligence Has to Start at the Front Door Work intake is the front door to the project portfolio, and it determines the composition of everything that follows. If the wrong work gets…
October 14, 2026
Project Management Office (PMO),PPM 101
Managing Project Interdependencies
Managing project dependencies (or interdependencies) is an often-missed tactical capability of project portfolio management (PPM). Yet, managing project dependencies is an important part of portfolio…
October 3, 2026
Project Portfolio Management (PPM),PPM 101
How to Build and Use a Priority Matrix
Quick answer: A project priority matrix sorts incoming work by category, ranking each type of work request rather than scoring every project individually. It is simple, fast, needs no calculations…
October 3, 2026
Project Management Office (PMO),Project Portfolio Management (PPM),PPM 101
How To Create A Successful Work Intake Process
Quick answer: A project intake process is how project proposals are created, reviewed and taken to a go/no-go decision by senior leaders. A good process gives every request a single front door, a…
October 3, 2026
Project Management Office (PMO),PPM 101
The Complete Guide to the Project Management Office
Quick answer: A PMO (project management office) is a team that standardizes and oversees how projects are delivered. There are three primary types: a project management office focused on project…
October 3, 2026
Project Portfolio Management (PPM),Best Practices
Best Practice for Work Intake (Demand Management)
What Is Demand Management (Work Intake) and Why It Matters Work Intake (also known as demand management) is perhaps the most critical component of project portfolio management because it determines…
October 2, 2026
Assess Portfolio Maturity Early and Often
Portfolio maturity levels represent the level of sophistication around portfolio management processes, tools, and people. It helps identify shortcomings in PPM processes (current state) and can be…
October 2, 2026
Project Management Office (PMO),PPM 101
Benefits Realization and Portfolio Value Management
Quick answer: Benefits realization management is the practice of capturing the actual benefits, tangible and intangible, that a project delivers after it is completed, so leaders can answer “did we…
October 2, 2026
Project Management Office (PMO),Project Portfolio Management (PPM),Best Practices
Best Practices for Resource Capacity Planning
Quick answer: Resource capacity planning compares the demand for project resources with the people available to do the work. PMOs getting started should keep it simple: define what to measure,…
October 2, 2026
Project Portfolio Management (PPM),PPM 101
Portfolio Risk Management
Portfolio risk management enables organizations to protect portfolio investments and balance the level of risk in the portfolio. Organizations focused on improving their portfolio management…
October 2, 2026
Project Portfolio Management (PPM),Leadership,PPM 101
What is a Project Portfolio Manager?
Quick answer: A project portfolio manager runs the project portfolio management process and makes sure it works effectively. In most organizations they are not the direct decision maker. They are the…
October 2, 2026
Project Portfolio Management (PPM),PPM 101
Project Portfolio Optimization
Introduction to Project Portfolio Optimization Project portfolio optimization offers the promise of generating and delivering the maximum possible business value from the company’s project portfolio.…
October 2, 2026
Project Portfolio Management (PPM),PPM 101
Project Portfolio Decision Gate Framework
A project portfolio decision gate framework is a governance structure to evaluate, authorize, and monitor projects as they pass through the project lifecycle and is a critical component of project…
October 1, 2026
Project Management Office (PMO),Project Portfolio Management (PPM)
The PMO Guide to Portfolio Management Charts
Quick answer: PMO dashboards and project portfolio charts turn project data into decisions. The most useful include work intake charts, the risk-value bubble chart for prioritization, resource…
September 30, 2026
Project Portfolio Management (PPM),PPM 101
Why is Project Prioritization Important?
Project Prioritization is About Maximizing Value Project prioritization (and by extension, portfolio management) is about delivering the maximum value possible through programs and projects. In order…
June 10, 2026
Project Management Office (PMO),PPM Software
Lessons Learned in the Age of AI: Turning Hindsight Into Foresight
Every project management framework tells us to capture lessons learned. The PMBOK Guide calls for it, every methodology endorses it, and most of us were trained to hold a lessons learned session at…
June 5, 2026
Project Management Office (PMO),Project Portfolio Management (PPM)PPM 101
Portfolio Communication-The Official Guide
Portfolio communication is the real heartbeat of project portfolio management. Strong communication keeps the organization aligned on what is most important. This thought is exemplified by Patrick…
June 2, 2026
5 Critical Factors to Maximize PPM Value
Choosing to leverage a Project Portfolio Management (PPM) platform demonstrates a commitment to organizational maturity. Your PPM system offers advanced capabilities and insights necessary for…
April 28, 2025
Monday.com for Portfolio Management
In this continuing series on project management software, we first looked at Asana. In this article, we will look at another popular solution, Monday.com, which has emerged as a formidable player in…
January 6, 2025
Asana for Portfolio Management
In the dynamic world of project management, Project Management Offices (PMOs) play a crucial role in orchestrating strategy execution across organizational projects. PMOs need the right tools that…
December 30, 2024
Project Management Office (PMO),Project Portfolio Management (PPM)
Use Your PMO to Drive Strategic Execution
Strategic execution is not easy – in fact, you almost always fail: » 90% of corporate strategies are never implemented » 70% of complex initiatives fail » 67% of projects are either challenged…
September 27, 2024
Project Portfolio Management (PPM),PPM 101PPM Software
Managing Resource Capacity
Managing resource capacity is a critical function of portfolio management. Organizations commonly want to understand resource availability because every company has a limited number of people. On…
September 24, 2024
Project Management Office (PMO),Project Portfolio Management (PPM),PPM 101
Portfolio Planning Drives Strategic Execution
Portfolio planning drives strategic execution, but when compared to strategic planning and project planning, very few companies do an adequate job of portfolio planning. Project portfolio management…
July 23, 2024
Project Portfolio Management (PPM),Leadership,PPM 101
Strong Project Portfolio Governance Delivers Results
Quick answer: Project portfolio governance means having the right people make good strategic decisions about projects, with the right information at the right time. It is the foundation of project…
April 26, 2024
Project Portfolio Management (PPM),PPM 101
The Portfolio Roadmap Communicates Value
Project portfolio management (PPM) is about maximizing business value delivery and the portfolio roadmap (or strategic roadmap) helps senior leaders track the delivery of that value. Senior…
March 10, 2024
Project Management Office (PMO),PPM Software
Project Management Software versus Project Portfolio Management Software
The Difference Between Project Management Software and Project Portfolio Management Software What is the difference between project management software and project portfolio management software?…
December 10, 2023
Project Portfolio Management (PPM),PPM 101
PPM 101: What Is Project Portfolio Management?
What is Project Portfolio Management (PPM)? Project portfolio management (hereafter referred to as “PPM”) is a critical component for executives and senior managers to execute strategy. According to…
September 6, 2023
Project Portfolio Management (PPM),Software
How Artificial Intelligence (AI) Will Change Project Portfolio Management
There is no question that we are in the midst of radical changes to our workplace and society due to the mainstream emergence of Artificial Intelligence (AI) and Machine Learning (ML). Experts have…
February 17, 2023
Project Portfolio Management (PPM),PPM 101,PPM Software
Getting Started with Portfolio Management – The Project List
Project portfolio management is a senior leadership discipline to accomplish strategic goals and maximize business value through its project investments. It’s about doing the right work. A portfolio…
September 9, 2022
Project Management Office (PMO)
Great Project Communication Leads to Successful Outcomes
Introduction to Project Communication Projects are hard enough to manage without issues of poor project communication getting in the way. I’ve always maintained that project communication is job one…
December 20, 2019
Project Portfolio Management (PPM),Leadership,PPM Software
A Complete Buyers Guide for Portfolio Management Software (PPM Software)
We live in a digital age and utilizing a good PPM tool is a critical component of successful strategy execution. We believe that most companies only need lightweight PPM software to enable strategic…
October 25, 2019
Project Management Office (PMO),Project Portfolio Management (PPM)PPM Software
The Value Gap of Today’s PPM Software Is Worse Than You Think
PPM Software Challenges The vast majority of project portfolio management (PPM) software utilizes a traditional licensing model and is expensive relative to the value customers get from the…
August 2, 2018
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