Why Acuity PPM?
Acuity PPM gives you the right structure to manage your portfolio from day one, then layers in AI-powered intelligence as your organization matures. Start where you are. Grow at your pace.
Most PMOs operate at Level 1 or Level 2 maturity — relying on spreadsheets, disconnected tools, and tribal knowledge to manage millions in project investments. Traditional PPM software promises to fix this but often fails because it’s too complex, takes too long to implement, and users refuse to adopt it.
Acuity PPM takes a different approach. We give you the right structure to manage your portfolio from day one, then layer in AI-powered intelligence as your organization matures. Your project managers don’t need to give up the tools they already use — Acuity PPM integrates with Jira, Smartsheet, Asana, Wrike, Monday.com, and others.
Right-Sized for Your Maturity
Start with core portfolio management capabilities and add intelligence modules as your PMO matures. You only pay for what you need, and every feature is designed for high adoption — because intelligence is only as good as the data behind it.
Fast Implementations
Complex PPM implementations fail. We’ve seen it firsthand at Fortune 500 companies. Acuity PPM deploys in days, not months, so you get strategic insights immediately while avoiding the adoption risk that kills most PPM initiatives.
Intelligence That Compounds
The more your organization uses Acuity PPM, the smarter it gets. AI learns from your portfolio history, identifies planning biases, improves forecast accuracy, and validates assumptions — creating a feedback loop that makes every decision better than the last.
Why Acuity PPM Software?
Acuity PPM is ideal for new PMO’s and other project teams new to project portfolio management.
Better Than Spreadsheets
Let’s face it – spreadsheets are tedious and it's difficult to keep data in sync. Our cloud solution is your “single source of truth”
Reduce Risk
Too many companies fail with “traditional” PPM solutions that are complex and hard to use. Users love our clean interface which improves adoption.
Make Quick Progress
With years of PPM experience with the Fortune 500, our “software with services” can help jumpstart your PMO and deliver value quickly.
Designed for New PMO's
Acuity PPM was designed to help a new project management office (PMO) launch and adopt portfolio management practices quickly and easily.
Pay for What You Need
Our modular approach lets you add functionality when you need it, which means it grows with you (and reduces complexity and increases user adoption).
Lightning Fast Implementation
Our implementations are measured in days, not weeks or months, so that you can get strategic insights immediately.
PPM Software Modules
We offer three different software modules to align to your organization’s current needs
PPM Starter
Traditional PPM software is too complex for most teams. Only elite Project Management Offices (PMO’s) need expensive and advanced software to manage their project portfolio. For most organizations, Acuity PPM’s lean portfolio management software is the ideal balance of usability and functionality by blending project tracking and portfolio management into one intuitive interface.
Portfolio Tracking
You can’t manage what you can’t see. Acuity PPM becomes your “single source of truth” of key project information to simplify the reporting process. Acuity PPM Fundamentals replaces spreadsheets and enables you to manage your portfolio in the cloud so that senior leaders have centralized visibility of key initiatives. Check out this video on how Acuity PPM can help you track your portfolio.
Project Status
For some organizations, status reports are the bane of their existence. With Acuity PPM, status reports become useful conversation starters with Senior Managers. The Acuity PPM Starter module replaces presentation software, centralizes status reports, and provides status history across the portfolio.
Portfolio Roadmap
Roadmaps support strategic planning and help leadership visualize the timing and sequencing of projects to identify dependencies and avoid organizational conflicts. Zoom out to gain strategic visibility of projects in the portfolio. Zoom in to get a tactical view of key projects with their upcoming milestones to better manage your portfolio. Check out this video on how to build beautiful strategic roadmaps in Acuity PPM.
PPM Essentials
Our PPM Essentials module addresses two major capabilities of good project portfolio management: Work Intake and Prioritization. Now you can easily manage incoming requests and score them appropriately to select the best projects for your portfolio.
Project Scoring and Prioritization
Senior leaders need a way to evaluate the relative value and risk of each project investment. Acuity PPM's scoring model makes it easy for you to evaluate projects, prioritize them, and view them in a risk-value bubble chart. Our portfolio risk gauge also helps you measure the level of portfolio risk.
PPM Plus
Our PPM Plus modules adds our very powerful but easy to use resource capacity planning functionality. Many organizations struggle with managing critical resources. Acuity PPM makes it easy to create project level resource plans and aggregate this information at the portfolio level to answer two critical questions:
- When can we take on new work?
- Can we get our existing work done?
Resource Capacity Planning
Managing resources at the project and portfolio level is a key ingredient for better strategic execution. Most PPM software is too complicated; many require you to create task level resource plans. Acuity PPM has taken a balanced and easier approach to managing resources at the project and portfolio level.
Now your teams can quickly create good resource plans at the project level and maintain it with minimal effort. Your leadership team can also view over-utilized resources in order to make better portfolio decisions.
Portfolio Intelliegence: The AI Layer
Acuity PPM’s AI capabilities are organized around five Portfolio Intelligence pillars. Each pillar adds an intelligence layer on top of the core capabilities you already use — so you can adopt AI at the pace that’s right for your organization.
Most PPM vendors focus AI on automating project-level tasks — generating status updates faster, auto-scheduling work, and summarizing what already happened. Acuity PPM takes a fundamentally different approach. Our AI architecture is organized into two complementary layers: Portfolio Intelligence governs the strategic decisions that shape your portfolio — what work to accept, how to prioritize it, when to sequence it, whether you can deliver it, and what risks it carries. PMO Operations agents handle the day-to-day work your team can’t get to — researching risks, drafting communications, monitoring dependencies, and tracking benefits realization.
For PMO Directors, this means something profound: AI that gives you the strategic capacity and operational support to transform your PMO from an order taker into a true portfolio intelligence partner. The five intelligence pillars ensure every portfolio decision is informed by data, governed by consistency, and explainable to leadership. The six operations agents give your team the bandwidth to focus on strategy instead of administration. Together, they represent the team you never had and the decision quality you’ve always needed.
Work Intake Intelligence
Control what enters the portfolio and you control the portfolio.
With AI: Submit project requests via email or plain language and let AI extract the key details — business justification, expected benefits, resource needs, and strategic alignment. AI coaches requesters through complete submissions, flags gaps before the PMO ever sees them, and performs an initial feasibility analysis against current portfolio capacity and priorities. GenAI identifies potential risks and cross-project dependencies at the point of submission, not months later when they become crises. The result: faster intake cycles, higher-quality submissions, and front-door governance that prevents bad investments before they start.
Prioritization Intelligence
Stop guessing which projects matter most.
With AI: AI interprets each scoring criterion in context, surfaces inconsistencies across evaluators, and identifies trade-offs that static models miss. Trade-Off Intelligence helps leadership see what they gain and what they give up with every portfolio decision. When priorities shift or new information emerges, AI can re-evaluate the portfolio and show you exactly what changes — and why. The result: defensible prioritization decisions that leadership trusts, with full transparency into the reasoning.
Portfolio Planning Intelligence
See the future of your portfolio before you commit to it.
With AI: AI generates scenario-based portfolio plans that show the downstream impact of different sequencing decisions. It identifies dependency risks across projects, flags timing conflicts before they become crises, and helps leadership evaluate “what-if” alternatives with real capacity data. Cost-value optimization ensures portfolio plans maximize value delivery within budget constraints. The result: portfolio commitments that are realistic, capacity-aware, and aligned with strategy before work begins.
Resource Capacity Intelligence
Know whether you can deliver before you commit.
With AI: AI validates resource feasibility against real capacity data, identifies bottlenecks before they impact delivery, and presents resolution options — not just constraints. When new work is proposed, AI shows you the capacity impact on your existing portfolio and recommends trade-offs. Capacity intelligence learns from actual outcomes — comparing planned allocations against reality to improve future estimates. The result: resource decisions grounded in reality, not optimism.
Risk Management Intelligence
Manage risk at the portfolio level, not just the project level.
With AI: AI generates 3–5 draft risks with initial scoring at the point of proposal submission through Work Intake, giving the PMO a head start on risk identification before a project is even approved. At the portfolio level, cross-pillar risk sensing detects signals from capacity constraints, dependency conflicts, and prioritization shifts — elevating project-level risks to portfolio-level concerns before they cascade. Opportunity Intelligence identifies where emerging conditions create new strategic possibilities. Risk tolerance monitoring ties directly to Prioritization Intelligence, ensuring the portfolio’s aggregate risk level stays within governance thresholds. The result: proactive, portfolio-wide risk governance that sees around corners.
