REPLACING COMPLEX PPM SOFTWARE
Low adoption, specialist admins and per-resource fees aren’t the price of serious project portfolio management. Acuity PPM gives your PMO the complete capability set experienced teams expect, in a platform project managers, the PMO and executives actually use.
Schedule a Demo
WHY PMOS SWITCH
Experienced PMOs rarely leave a PPM platform because it lacks features. They leave because the features never get used.
Adoption is low, so the data is stale and the PMO spends its week chasing status.
Simple changes to fields, workflows or reports wait on one trained administrator or a consultant.
Per-resource license fees make it expensive to plan every person’s capacity, so teams plan only part of it.
Months of configuration and consulting, and the platform still doesn’t match how the PMO works.
Leadership asks for a simple view, and someone exports to a spreadsheet to build it.
The enhancements mid-market PMOs need keep waiting behind larger priorities.
WHY ACUITY PPM EXISTS
Acuity PPM was founded by a portfolio manager who has administered enterprise PPM and helped organizations select it.
AFTER THE PURCHASE
At a Fortune 50 retailer, he spent months configuring an enterprise PPM platform and training the PMO to enter resource forecasts. The first time that data reached a leadership review, one director questioned it, and the organization never used the system for resource planning again.
The lesson: forecasts for hundreds of people were never going to be perfect. The rollout failed because the data was painful to enter and had no visible history, so a single objection couldn’t be answered.
BEFORE THE PURCHASE
At a Seattle-area technology company, he helped run a formal selection against nearly 180 requirements. Only one vendor could check every box, so it won a large multi-year contract. Project managers hadn’t been part of the decision, and they pushed back.
The lesson: every must-have narrows the field, and the platforms left standing tend to be the most complex. A rigorous process still got it wrong, because the people who would use the system every day weren’t in it.
SO ACUITY PPM IS BUILT THE OTHER WAY AROUND
Easy enough that project managers keep their data current. Clear about who entered what and when, so leaders can trust it. And evaluated with the people who will use it every day, around the decisions your PMO actually makes, not a 180-line checklist.
EASIER TO ADOPT IS NOT LESS CAPABLE
Acuity PPM covers the full project portfolio lifecycle, from the first request to benefits delivered.
Configurable intake forms, decision workflows and phase gates for every request.
ESSENTIALS+
Value and risk criteria blended into a composite priority score.
ESSENTIALS+
Project portfolio roadmaps and a cross-project dependency tracker.
ESSENTIALS+
Named or generic resource plans; capacity vs. demand by person, role or team.
PLUS+
Compare project portfolio scenarios on priority scores, cost and return.
ENTERPRISE
Capital and operating budgets and actuals in one system.
ESSENTIALS+
Record expected benefits and monitor their status across the project portfolio.
ESSENTIALS+
Inherent and residual risk scoring, risk-to-issue conversion and a decision log.
ESSENTIALS+
Gantt with dependencies, critical path and baselines; Microsoft Project .mpp import.
ESSENTIALS+
Stoplight status reports that roll up to dashboards and export to PowerPoint.
ESSENTIALS+
A full audit log of who changed what and when, plus approval history.
ESSENTIALS+
Excel and CSV import and export, an open API and Power BI.
Plus Crystal AI: AI-drafted status reports, weekly AI digests and, with the Intake & Prioritization add-on, AI draft scoring that never overwrites your own.
PROOF FROM EVALUATORS
In the SoftwareReviews 2026 Project Portfolio Management – Midmarket Data Quadrant, based on 685 customer references, Acuity PPM ranked #2 of 16 vendors with a composite score of 8.6/10.
90%
Category average 86%
88%
Category average 84%
87%
Category average 82%
91%
Category average 88%
Source: SoftwareReviews, 2026 Project Portfolio Management – Midmarket Data Quadrant.
“The lightweight nature of this PPM tool is a refreshing experience. Unlike other complex software I’ve encountered, it is very easy to navigate. It focuses on the essentials without compromising on functionality.”
Business Leader or Manager, Banking · SoftwareReviews 2026
“It gave me everything I needed to classify projects, manage risk, and report effectively without the heavy lift that usually comes with large scale PPM systems.”
Acuity PPM end user · SoftwareReviews 2026
WHAT SWITCHING LOOKS LIKE
You’ve already done the hard work of defining how your PMO operates. Switching keeps what works and leaves the overhead behind.
01
Bring project lists, schedules and reports out of your current tool as Excel, CSV or Microsoft Project files.
02
We map your fields and load your data into Acuity PPM.
03
Intake forms, scoring criteria, phase gates and views are set up to match how your PMO works.
04
We train your PMO, project managers and executives, so everyone works from the same project portfolio.
“We were live within two weeks of signing our contract. Using Acuity is not a full-time job, unlike other PPM solutions.”
Gartner Peer Insights reviewer · 5/5
PRICING
Capacity planning only works when every resource is in the plan. Acuity PPM’s licensing is built so you can afford to put them there.
Plan capacity for every person you need to. Only licensed named users count toward cost.
Executives and stakeholders can see the project portfolio without adding cost.
Essentials, Plus and Enterprise, so you pay for the capability you actually use.
ENTERPRISE-READY TRUST
Experienced buyers bring IT and procurement into the evaluation early. Acuity PPM is built to pass that review.
SSO with Okta and Microsoft Entra ID.
Permissions control who can see and change what.
AES-256 encryption.
Your data never trains AI models.
A VENDOR BUILT FOR THE LONG TERM
Acuity PPM is an independent, profitable company that ships product releases continuously, so the platform your PMO depends on keeps improving.
100%
Integrity
93%
Over delivered (category average 85%)
8.8/10
Customer experience score, Champion
Source: SoftwareReviews, 2026 Project Portfolio Management – Midmarket Emotional Footprint Report. 97% of SoftwareReviews reviewers said they plan to renew (2025).
“The vendor runs half-yearly customer focus groups where they listen to how customers use the product and what enhancements are important to them. Most of what’s been discussed ends up on their development roadmap and makes it into production within a few months.”
Acuity PPM end user, Transportation · SoftwareReviews 2026
AN HONEST FIT CHECK
We would rather tell you now than halfway through an evaluation.
Acuity PPM manages project portfolio budgets, actuals and benefits. If you need deep, two-way integration with your ERP or financial management system, a larger enterprise platform may fit better.
If detailed timesheets and time-based billing are central to how you work, a dedicated time-tracking tool may serve you better.
Acuity PPM is configurable, but it’s designed around proven PMO practices. If your processes depend on heavy custom development, a platform built for that may be a better match.
FAQ
Most migrations start with an export to Excel, CSV or Microsoft Project files. We map your fields, load your data and configure intake, scoring and views to match your process.
Easier to adopt doesn’t mean less capable. Acuity PPM covers intake, prioritization, roadmaps, resource capacity, financials, benefits, risk and status reporting, with scenario planning in PPM Enterprise.
No. You can plan capacity for every resource without per-resource license fees. Only licensed named users count toward cost, and 250 Reader licenses are included.
Yes. After an initial demo, we can set up a trial so your team can evaluate Acuity PPM against your own scenario.
We complete security questionnaires and provide documentation for your IT and procurement teams. Acuity PPM supports SSO with Okta and Microsoft Entra ID, role-based access and AES-256 encryption, and your data never trains AI models.
KEEP EXPLORING
Bring one project portfolio question to a 30-minute Portfolio Decision Review. We’ll show you the workflow that answers it.
