SOLUTIONS BY ROLE
From managing individual projects to making enterprise investment decisions, Acuity PPM connects the people, information and decisions that drive project portfolio success.
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FIND YOUR ROLE
Every role sees the view it needs, built on the same governed project portfolio information.
01
Build a PMO your leadership trusts, with clear governance and measurable discipline.
“Is our project portfolio governed, visible and trusted?”
See how it helps →02
Make trade-offs with complete, connected information leaders can rely on.
“What matters most, and can we deliver it?”
See how it helps →03
Keep projects current and spend less time rebuilding the same report.
“How do I stay current without the reporting overhead?”
See how it helps →04
See whether strategic investments are aligned, achievable and on track.
“Are we investing in the right work, and will it deliver?”
See how it helps →01 · FOR PMO DIRECTORS & HEADS OF PMO
Slow status reports, inconsistent intake and hidden capacity make a PMO look like overhead. Acuity PPM standardizes intake, prioritization and reporting, so your PMO becomes the source of truth.
Portfolio Dashboard
THE QUESTION YOU ANSWER
“Is our project portfolio governed, visible and trusted by leadership?”
Configurable intake forms, decision workflows and phase gates for every request.
ESSENTIALS+
Weighted value and risk scoring and a live Priorities page, not politics.
ESSENTIALS+
Configurable status reports roll up to dashboards and export to PowerPoint.
ESSENTIALS+
Capacity vs. demand and heatmaps, with no per-resource license fees.
PLUS+
A full audit log of who changed what and when, plus approval history.
ESSENTIALS+
An intuitive interface and 250 Reader licenses included. Live in days, not months.
CRYSTAL AI
AVAILABLE NOW
AI-drafted status reports. Drafted from project data for PMs to review and publish.
Weekly AI Digests. Executive, stakeholder and personal briefings by email.
Feasibility Analysis. Assesses delivery confidence before approval. Intake & Prioritization add-on.
“The Work Intake process has really augmented our Project Management Office. We have total governance over the proposals coming in from multiple business units, and we have an auditable log of all decisions made.”
IT Dev & Ops · Information Technology · SoftwareReviews
02 · FOR PORTFOLIO MANAGERS & PMO ANALYSTS
Competing proposals and hidden constraints turn every review into a negotiation. Acuity PPM keeps value, risk, capacity and dependencies in one system of record, so your numbers hold up.
THE QUESTION YOU ANSWER
“Of everything we could do, what matters most, and can we deliver it?”
Risk-Value Bubble Chart
Capacity heatmap
Weighted value and risk criteria, blended into a composite priority score.
ESSENTIALS+
The Risk-Value Bubble Chart exposes investment in high-risk, low-value work.
ESSENTIALS+
Named or generic resource plans; capacity vs. demand by person, role or team.
PLUS+
Project portfolio roadmaps and a cross-project dependency tracker.
ESSENTIALS+
Excel/CSV import and export, a full audit trail, an open API and Power BI.
Compare project portfolio scenarios on priority scores, cost and return.
ENTERPRISE
CRYSTAL AI
AVAILABLE NOW
AI draft scoring. A score and rationale per criterion; never overwrites yours. Intake & Prioritization add-on.
Roadmap analysis. Shows where project portfolio value delivery is most at risk. Enterprise.
ON THE ROADMAP
AI-assisted scenario planning and Resource Capacity Intelligence staffing drafts.
“I like that it treats decision-making as something that can be improved systematically, not just left to gut instinct or loudest voice in the room.”
Verified user · IT · SoftwareReviews
03 · FOR PROJECT MANAGERS
Re-entering the same update in three formats isn’t project management. Acuity PPM keeps schedules, status, risks and decisions in one place, and every update feeds the project portfolio view.
Project status report
THE QUESTION YOU ANSWER
“How do I keep my project current without rebuilding reports every week?”
ESSENTIALS+
Gantt with dependencies, critical path and baselines; import Microsoft Project .mpp files.
Stoplights for schedule, budget, scope, risk, resources and benefits. Export to PowerPoint.
Inherent and residual risk scoring, risk-to-issue conversion and a decision log.
Each project links to a strategic objective, so you see the priorities it supports.
Run execution in Smartsheet, Monday.com, Jira or Planner; Acuity PPM adds the project portfolio layer.
Microsoft Teams and email alerts for approvals, assignments and updates.
CRYSTAL AI
AVAILABLE NOW
Core AI, included in every package
AI-drafted status reports. Drafted from your project data for you to review and publish.
Meeting Notes AI. Turns notes into proposed risks, issues and action items.
Risks and lessons. AI risk identification plus lessons from past projects.
30–40%
“By documenting everything in Acuity PPM, our Project Managers spend 30–40% less time compared to before when they had to touch multiple documents.”
Victoria C. · Large Healthcare Organization
04 · FOR EXECUTIVES & SENIOR LEADERSHIP
You don’t need another dashboard. You need a current view of where investment is going, whether it can be delivered and where risk is changing, before your decision is due.
Portfolio Roadmap
THE QUESTION YOU ANSWER
“Are we investing in the right work, and will it deliver?”
Link initiatives to objectives; track capital and operating budgets and actuals.
ESSENTIALS+
Record expected benefits and monitor their status across the project portfolio.
ESSENTIALS+
A live, ranked Priorities page leaders review and adjust together.
ESSENTIALS+
See whether the people exist to deliver what’s been prioritized.
PLUS+
Scenarios show each option’s effect on budget, benefits and value.
ENTERPRISE
SSO, role-based access, AES-256 encryption, and your data never trains AI models.
CRYSTAL AI
AVAILABLE NOW
Weekly AI Digests. Executive briefings by email on what needs your attention.
Ask in plain language. The Crystal AI Portfolio Assistant answers only from data you can see.
People decide. AI recommends with a rationale and never overwrites your judgment.
“I love this tool… The perfect level of project management and portfolio management.”
Matt Martin · Senior Director, PMO · Central Ohio Transit Authority
✓ Capital + Opex planning in one system
✓ Ten divisions aligned through resource and funding governance
THE CONNECTED PROJECT PORTFOLIO
Each role needs a different view, but better decisions depend on one consistent foundation of governed project portfolio information. Different views, shared context: not four tools, and not four spreadsheets.
PROJECT MANAGERS
Current status, schedules, risks and decisions from the work itself.
PORTFOLIO MANAGERS
Priorities, capacity, dependencies and risk across initiatives.
PMO DIRECTORS
Intake, process and organizational visibility everyone can trust.
EXECUTIVES
Strategy, investment and accountability, on reliable information.
STRUCTURE FIRST
Structured intake, consistent scoring, approval history, resource plans, financials and risk, with permissions and a full audit trail.
INTELLIGENCE NEXT
Crystal AI reasons over that governed context to help each role decide faster. AI prepares. People decide.
RECOGNIZED BY PMO TEAMS
PPM Midmarket · 2023–2026 · SoftwareReviews
PPM Midmarket · 2025–2026 · Info-Tech
Summer 2026 · rated 4.6
Project & Portfolio Management
GETTING STARTED
01
Bring one project portfolio question to a 30-minute Portfolio Decision Review.
02
Agree the next validation step together, with your own data if you need it.
03
Pick the decision you need to improve: Essentials, Plus or Enterprise.
04
Share your spreadsheets; we load your data, configure and train your team.
Bring one project portfolio question to a 30-minute Portfolio Decision Review. We’ll show you the workflow that answers it.
