Why Lightweight PPM Software is Important

We live in a digital age and PMO’s have a greater need for high quality project data to make better strategic decisions. General purpose tools can result in intolerable levels of inefficiency for most organizations. New PMO’s that utilize spreadsheets and other tools to track their portfolio can spend hours reconciling data from multiple sources in order to create even basic portfolio reports. The sad reality is that data from spreadsheets and disparate tools are static and often out-of-date by the time the information is reported to senior leadership.

Lightweight PPM software enables real-time reporting; improved visibility to the portfolio can result in eliminating redundant and low-value projects. Greater data integrity also means that teams will spend less time cleaning data and more time analyzing data. All of this translates into the strategic agility that organizations need to make better decisions and accomplish strategic goals.

Why Acuity PPM Software?

Acuity PPM is ideal for new PMO’s and other project teams new to project portfolio management.


We have over 10 years of experience delivering portfolio management services to Fortune 500 companies.

We Know What Doesn't Work

We’ve seen too many companies fail with ‘traditional’ portfolio management solutions that are complex and hard to use.

User Experience

We provide lighter portfolio management software to encourage user adoption (critical success factor).

Modular Approach

We are the only portfolio management vendor with a modular approach – so that customers can pay for what they need and not pay for what they don’t need.

User Adoption

Acuity PPM is designed for early-stage project teams to quickly be successful adopting portfolio management practices.

Lightning Fast Implementation

Acuity PPM is very easy to implement so that you can start getting strategic insights from day 1.

PPM Fundamentals

PPM Software Modules

Traditional PPM software is too complex for most teams. Only elite Project Management Offices (PMO’s ) need expensive and advanced software to manage their project portfolio. For most organizations, Acuity PPM’s light-weight portfolio management software is the ideal balance of usability and functionality by blending project tracking and portfolio management into one intuitive interface.

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Portfolio Tracking

You can’t manage what you can’t see. Acuity PPM becomes your “single source of truth” of key project information to simplify the reporting process. Acuity PPM Fundamentals replaces spreadsheets and enables you to manage your portfolio in the cloud so that senior leaders have centralized visibility of key initiatives.

Portfolio Tracking
Status Report

Project Status

For some organizations, status reports are the bane of their existence. With Acuity PPM, status reports become useful conversation starters with Senior Managers. Acuity PPM Fundamentals replaces presentation software, centralizes status reports, and provides status history across the portfolio.

Premium Module

Work Intake and Portfolio Roadmaps

Acuity PPM’s Work Intake module helps your team create new proposals and present them to leadership for review. Now you can track all proposals in one place and maintain historical metrics easily in one place. Once proposals are approved, they are automatically added to your project portfolio for visibility and tracking.

In this module you can also create portfolio roadmaps to gain long-term schedule and milestone visibility of all projects in your portfolio broken out by strategic goals, categories, departmental impact, and current health.

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Work Intake

Work Intake refers to the ability to create and manage new project requests. Successful Work Intake is one of the most important factors for successful portfolio management because you can control the amount of work and quality of work coming into the project portfolio.

Work Intake
Portfolio Roadmap

Portfolio Roadmap

Roadmaps support strategic planning and help leadership visualize the timing and sequencing of projects to identify dependencies and avoid organizational conflicts. Zoom out to gain strategic visibility of projects in the portfolio. Zoom in to get a tactical view of key projects with their upcoming milestones to better manage your portfolio.

Premium Module

Resource Capacity Planning

Acuity PPM’s Resource Capacity Planning module helps you answer two critical questions:

  1. Are resources available to complete our committed work? (project oriented)
  2. When do we have capacity to commit to additional work? (portfolio-oriented)

Our simplified interface helps project teams quickly enter resource data and aggregates this at the portfolio level to provide strategic insights.

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Project Resource Planning

Project resource planning is important so that Project Managers can assign team members to their project and forecast planned effort. With our project level analytics, Project Managers can quickly see which team members are over-utilized and take action before the project goes off-track.

Resource Allocation - Project Level
Portfolio Level Capacity Planning

Portfolio Level Capacity Planning

Acuity PPM's portfolio level capacity planning provides powerful views into which resource teams are over-allocated and helps senior leaders make adjustments to ensure timely project delivery as well as determine when new projects can be initiated.